Congratulations on being invited to speak at a webinar! This article will walk you through everything you need to know to navigate the webinar room and understand the tools available to you as a speaker. 

You’ve already received a personalised speaker link via email— that email contains your personal speaker link, which gives you direct access to the room with no additional login needed. Do not share this link with anyone. 

Preparation Tips for a Smooth Webinar Experience

Before joining the webinar room, here are some tips to help ensure the best quality:

• Use Google Chrome to speak at the webinar. No need to install extra software—Chrome works out of the box.
• Allow screen sharing in Chrome if you plan to present. You might need to grant permission for Chrome to share your screen.
• Close unnecessary apps to optimise performance and avoid distractions. Restarting your device can also help.
• Use a strong internet connection. For best results, use a wired connection instead of Wi-Fi.

Join early to get comfortable. You’re welcome to enter the room ahead of time to familiarise yourself with the interface.

Tip: We recommend adding your slides to the Webinar Tray instead of sharing your screen, as this ensures higher quality. You can ask the Host to upload your slides to the Webinar Tray for you.

Getting Started in the Webinar Room

When you join the webinar room, you’ll see what’s currently happening in the session. Depending on the host’s settings, you might see:

• Yourself already on stage
• Another speaker on stage
• A panel view with multiple speakers

Chat and Questions

On the right-hand side of your screen, you’ll see two chat sections:

• Audience Chat: All webinar participants can see and use this chat.
• Speaker Chat: Only visible to you and other speakers—ideal for coordinating behind the scenes.

Next to the chats is the Questions tab, where you’ll find questions submitted by attendees. Please note that some of these features may be disabled by the webinar host. If you don’t see them, it’s completely normal.

The Speaker Panel

Your speaker tools are hidden by default to keep the interface clean. To reveal them, move your mouse to the right side of the screen—between the webinar view and the chat. 

A panel will slide out with the following controls: 

• Camera: Toggle your camera on or off.
• Microphone: Toggle your microphone on or off.
• Screen Sharing: Share your screen. Once clicked, you’ll be prompted to select which screen or window to share. You may need to grant Chrome permission to do this. Read how to do that here.
• Add 2nd Camera: Add an additional camera for a different angle or visual. When selected, a link and code will appear—use this on your iPhone or another device to connect the second camera.
• Device Settings: Select a different camera, microphone, or speaker. Any connected devices will appear here—just make your selection and remember to save changes before exiting.

Speaker Tile and Controls

In the bottom-left corner of the webinar room, you’ll see a tile with a live preview of your camera. This tile remains visible at all times, whether you're currently on stage or not. From here, you can also quickly toggle your camera and microphone on and off.

Tip: Microphone and Video Playback

If a video is played during the webinar, your microphone will automatically be muted. Don’t forget to turn it back on once the video ends if you want to speak again.

By familiarising yourself with these tools and controls, you’ll be well-prepared for a smooth and engaging experience as a speaker. Good luck—and enjoy your webinar!