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TwentyThree

Host, speakers and audience

Webinar Roles and Audience Control

When running webinars, there are three different roles: the host, speakers, and audience.

Host

The webinar host accesses the webinar room through the backend. They have full control over the webinar room, including:

  • Switching between cameras and screens
  • Producing and managing the webinar
  • Going live and ending the webinar
  • Viewing the attendee list in real time
  • Creating, editing, and using the Webinar Tray

Before going live as a host, it is important to test your connection.

Speaker

The speaker joins the webinar via a unique URL, either through a direct invitation link or an email invite. Speakers can:

  • Share screens and slides
  • Mute and unmute themselves

However, they cannot control what is broadcast to the audience. Each webinar supports up to six speakers, including the host. Before joining, speakers should test their connection using the link provided in the speaker email.

Audience

The audience joins the webinar by signing up. They can:

  • Ask questions before and during the webinar (visible only to the host)
  • Write in the chat during the webinar (visible to all attendees)

The audience does not connect via camera or microphone unless allowed. If enabled, they can request to go on camera during the webinar.

Controlling What the Audience Sees

As a host, you have full control over what is broadcast to the audience. The webinar interface consists of:

The smaller views and webinar controls are not visible to the audience. To switch between streams, simply click on the box you wish to broadcast.

Important Notes for Hosts:

  • After playing a video, manually select a stream to broadcast. The system does not automatically revert to the previous stream.
  • When ending screen sharing, select a new stream to display to the audience.

By understanding these roles and controls, you can ensure a smooth and engaging webinar experience for all participants.